Open position for the common secretariat at the representation

Job description

Secretarial support:

• Management of mail, email and telephone enquiries
• Welcoming guests, visitors and assisting new trainees and new staff members
• Support in managing the website and uploading events and news
• Verbalisation of meetings
• Purchasing management of office and event stuff

Organisation of events and group visits:

• Logistical and technical coordination
• Backing the group’s visits

Facility management:

• Liaison with external suppliers
• Routine maintenance of the building and offices
• Coordination of required reparations

Job requirements:

• Excellent knowledge of German and Italian
• Italian and /or French knowledge is an asset
• Good knowledge of MS Office package (Outlook, Word, Excel, PowerPoint required)
• Excellent organisation and communication skills as well as the ability to multitask and work under pressure and autonomously
• Willingness to learn and apply accordingly the administrative procedures of three different regional administrations

What we offer

• One-year temporary contract, 38 hours per week, under Belgian law, renewable indefinitely
• Attractive remuneration package
• 20 days per year of holidays in addition to the 10 days per year of bank holidays foreseen in Belgium

Application

Please send your CV and a letter of motivation, as well as at least one letter of references (optional) and all relevant certificates (optional) by 23^rd of November 2021 at 10.00 PM to the following address: accountancy@alpeuregio.eu. For more information, please visit our website https://www.europaregion.info/en/brussels/